Date: 2019-09-27 to 2019-09-29

Location: Linuxhotel, Essen

Three-day event at http://www.linuxhotel.de (for conditions, see: https://www.linuxhotel.de/community.html / http://www.linuxhotel.de/community.en.html, Essen (“work and play” gathering; grid power, wifi, hotel style rooms, youth hostel-like service, recreational facilities available, group entertainment available in the evening)

Currently in early planning phase.

Please visit the page regularly to keep track of all updates.

Important updates will also get posted on our X2Go-Project mailing list.

@HuWutze (Mirko Glotz) will be part of our Orga crew and will greet all arriving participants on Friday, starting at 12:00/noon. Also, he will be there until 18:00/6pm on Sunday, so the conference room will be available for anyone interested to stay that late. In addition to that, he will be our resident video recording/live streaming expert, most likely bringing his own equipment.

For those of you that signed up for accommodation, the following rules are part of the deal:

1. If you become sick, then please stay at home. Let us know ASAP so we can cancel your reservation/reassign your room.
2. If you've had recent contact with someone that has some contagious disease, and you are not 100% sure that you're immune - please, stay at home as well, and let us know ASAP so we can cancel your reservation/reassign your room.
3. If you know that someone has a contagious disease, and you've signed up for our event, please do not seek physical contact with that person before the event. If you have anything that needs to be discussed because you need it for the event, use e-mail, phone calls, whatever, but don't visit each other, the reason being rule #2.
4. Reservations cancelled less than 10 days before the event may mean we still have to charge you, if we cannot fill your spot with someone else. Of course, we will do our best to avoid this.
5. If you have any dietary requirements (vegetarian, vegan, no pork, no alcohol, …), please let us know when you sign up so we can prepare everything in advance. Same goes for any food allergies or other medical conditions that we should know of.

• TBD, see ToDos below

• Check entertainment options
  • Trip to Railway Museum - Linuxhotel has suggested they could pull some strings for us to get guided a tour on Saturday, where the museum is usually closed for visitors.
  • UNESCO World Heritage Site “Zeche Zollverein” - we've been there once, but we haven't seen the coking plant yet. Individual guided tours (max. 20 participants) cost at least 120 EUR, though - possibly more when in English

• planning and preparation - Stefan Baur
• carpooling option for the Karlsruhe-Frankfurt-Essen route - we might have 2 carpools (Uli/Juri) (Mihai/Stefan) to choose from Mihai Moldovan
• liaison for Linuxhotel staff and video/livestreaming guru: Mirko Glotz
• carpool - Mihai Moldovan

As always, we are open to sponsorships. Interested in becoming a sponsor? Contact Stefan Baur (X2Go-ML-1@baur-itcs.de). Of course, all sponsors will be named on our sponsorship wiki page, unless they wish to remain anonymous.

The following participants have been confirmed and have beds reserved for them:

• Baur, Stefan 'Stefan#1' (BAUR-ITCS) - Timemeister
• DePaulo, Michael Swinick 'Mike#2' - Deep C Diver
• Mike 'Mike#1' Gabriel (DAS-NETZWERKTEAM) - Note: Vegan food preferred, Vegetarian food required
• Grabowski, Juri (LiHAS)
• Moldovan, Mihai 'ionic' (BAUR-ITCS) - Timegeselle and Endian-chasing Cowbyte
• Sibiller, Ulrich
• Graesing, Heinz-M. 'h1.org' - X2Go co-founder
• Shneyder, Oleksandr 'Alex' (phoca) (not 100% confirmed, but pretty likely …) - X2Go co-founder

The following participants have been confirmed, but have their own accomodation:

• Glotz, Mirko - liaison for Linuxhotel staff and video/livestreaming guru

Names in bold indicate that the particular person is one of the event organizers. Italics show nicknames and honorary titles.

Who can't make it this year:

• Franz Lückl - will hopefully be available via Video link (Skype, Hangouts, …)

• arrival: 12:00h-18:00h local time (CEST - Central European Summer Time AKA daylight saving time)
• option to order Pizza or start a BBQ/camp fire, bringing your own food is OK, too.
• get-together in the chimney room (there's Wi-Fi and power, so if you want to code away, feel free to do so)

• we need to clean the rooms ourselves, that's one of the reasons why the rates are so cheap
• ROOMS MUST BE CLEANED OF TRASH AND CLEARED OF YOUR PERSONAL BELONGINGS BY 0900 hours/09am local time already! NEW!
• stowing of personal belongings in chimney room or conference room

• latest departure is at 1800 hours/6:00pm local time

• The nearest subway station is “Essen-Horst”
• This subway line is operated by Deutsche Bahn, so you can book your railway ticket to destination Essen-Horst and have the subway ticket included in your regular train ticket. Advantage: no need to figure out how the local ticket vending machine works (plus it's probably cheaper that way).
• It's a ~ 15 Minute walk from Essen-Horst to the Linuxhotel, please use the route as suggested here: http://goo.gl/maps/wJWrv
• NB: some navigation systems plot a shorter pedestrian route that leads through the woods, but from personal experience I (Stefan) can tell you that you do not want to use that path when carrying luggage, possibly in the dark, when you've never walked it before.

The following is an inofficial translation of Linuxhotel's house rules.

The original, German edition can be found here. Note that only the German edition is the legally binding one.

Guidelines for a good working relationship in the Linux Hotel

We want all our guests to remember the Linux Hotel as a friendly professional networking location. This includes ensuring that all guests treat each other in a respectful and kind way during their entire stay with us.

• Regardless of gender, sexual orientation, disability, appearance, body size, origin or religion no one shall be harassed here.
• We simply do not tolerate harassment of guests of any sorts.
• It's plain and simple: be nice to others. Do not insult other guests and respect their personal dignity. Do not post photos of others without their consent. Remember that offensive, sexist, racist or similar jokes aimed at singling out somebody (or a group) are inappropriate.
• If participants violate these rules, we will take corrective action, which go up to expulsion from the event without refund of the cost.

We hold these rules to be self-evident. And we have the impression that all our guests share this belief. By publishing these rules, we want to prepare ourselves for those situations where it is necessary to defend them.

Coming soon, but expect something like 120 EUR (single room)/90 EUR (per person in a double/triple room) for the entire stay, including 2 breakfasts and 2 lunches; dinners and entertainment not included.

Core Team Members Availability Chart:

            July 2019         August 2019       September 2019
        Fr  5 12 19 26        2  9 16 23 30        6 13 20 27
        Sa  6 13 20 27        3 10 17 24 31        7 14 21 28
        Su  7 14 21 28        4 11 18 25  1        8 15 22 29
Alex:   >>>>>>>>>>>>>>>>>>>>>>>>>> the later, the more likely
Franz:                                                     N - but available via Skype
h1:         N N  N  Y         N N  Y  Y  N         N N  N  Y
Juri:       N Y  Y  N         N Y  Y  N  ?         Y Y  Y  ?
Mike#1:                                                    Y
Mike#2:     N Y  Y  Y         Y Y  N  N  Y         Y Y  N  Y
Mihai:      Y Y  Y  Y         Y Y  Y  Y  Y         Y Y  Y  Y
Mirko                                                      Y - but does not need a bed
Stefan:     N Y  Y  Y         Y Y  Y  Y  Y         Y Y  Y  Y
Uli:        N Y  N  Y         ? ?  N  N  N         N N  Y  Y