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--- events:x2go-gathering-2019 [2019/06/17 11:44]
stefanbaur Trying to move some text above the motto image, so the sidebar doesn't push it down as much
+++ events:x2go-gathering-2019 [2019/06/18 10:00]
stefanbaur [Sunday 2019-09-29]
@@ Line 2: / Line 2: @@
 **Date: 2019-09-27 to 2019-09-29 **
-**Location: [[http://www.linuxhotel.de|Linuxhotel, Essen]]**
+**Location: [[https://goo.gl/maps/jEa519N4BVVSLvax8|Linuxhotel, Villa Vogelsang, Antonienallee 1, Essen, Germany]]**
-Three-day event at http://www.linuxhotel.de (for conditions, see: https://www.linuxhotel.de/community.html / http://www.linuxhotel.de/community.en.html, Essen ("work and play" gathering; grid power, wifi, hotel style rooms, youth hostel-like service, recreational facilities available, group entertainment available in the evening)
+X2Go: The Gathering is the annual event where users, admins, and developers (including the i18n volunteers) of X2Go meet face to face, to discuss current X2Go-related issues, fix open bugs, and have a good time getting to know each other. As there is some overlap between X2Go, Arctica, and orca e.V., you can expect to see members of those groups as well.
+This year, we're back at http://www.linuxhotel.de (for conditions, see: https://www.linuxhotel.de/community.html / http://www.linuxhotel.de/community.en.html), Essen, Germany.
+As usual, this will be a three-day event, and a "work and play" gathering; We'll have grid power, WiFi, hotel style rooms, youth hostel-like service, recreational facilities available, group entertainment available in the evening.
 Currently in early planning phase.
-Please visit the page regularly to keep track of all updates.
+Please visit this page regularly to keep track of all updates.
-Important updates will also get posted on our X2Go-Project mailing list.
+Important updates will also be posted on our X2Go-Project mailing list.
 {{ :events:return-to-villa-vogelsang-large.png?nolink | X2Go: The Gathering 2019 - Return to Villa Vogelsang}}
-@HuWutze (Mirko Glotz) will be part of our Orga crew and will greet all arriving participants on Friday, starting at 12:00/noon. Also, he will be there until 18:00/6pm on Sunday, so the conference room will be available for anyone interested to stay that late. In addition to that, he will be our resident video recording/live streaming expert, most likely bringing his own equipment.
+@HuWutze (Mirko Glotz) will be part of our Orga crew and will greet all arriving participants on Friday, starting at 12:00/noon. Also, he will be there until 18:00/6pm on Sunday, so the conference room will be available for anyone interested in staying that late. In addition to that, he will be our resident video recording/live streaming expert, most likely bringing his own equipment.
-**For those of you that signed up for accommodation, the following rules are part of the deal:**
+**For those of you that are interested in signing up for accommodation, the following rules are part of the deal:**
+  - We need to know the number of beds and nights you want to reserve, as well as //your full name// (as printed on your passport) and //your nationality// by //2019-08-12// //23:59:59// //CEST// (yes,that's 2019-08-12, //not// 2019-09-12)!!!  Very important!!!  After that date, we will be unable to reserve a room for you!  First come, first serve!
+  - As single rooms are in short supply, please book your bed in a 2- or 3-bed room, unless you absolutely have to use a single room.
   - If you become sick, then please stay at home.  Let us know ASAP so we can cancel your reservation/reassign your room.
   - If you've had recent contact with someone that has some contagious disease, and you are not 100% sure that you're immune - please, stay at home as well, and let us know ASAP so we can cancel your reservation/reassign your room.
@@ Line 31: / Line 36: @@
 ==== Important ToDos ====
+**Stefan:**
   * Check entertainment options
     * Trip to [[http://eisenbahnmuseum-bochum.de/besucherinformationen/informations-in-english/index.php|Railway Museum]] - Linuxhotel has suggested they could pull some strings for us to get guided a tour on Saturday, where the museum is usually closed for visitors.
     * UNESCO World Heritage Site "Zeche Zollverein" - we've been there once, but we haven't seen the coking plant yet. Individual guided tours (max. 20 participants) cost at least 120 EUR, though - possibly more when in English :-(
+    * Maybe a guided tour through our usual Saturday dinner location, Unperfekthaus? Unlikely, but ... There's a concert by the [[http://coverband-flashback.de/|Flashback Rolling Stones Tribute Band]] at Unperfekthaus, starting 19:00
+  * Finalize schedule
+  * Update <del>pricing information and</del> list of available rooms
 ===== Responsibilities =====
-  * planning and preparation - //Stefan Baur//
+  * planning and preparation - **Stefan**
-  * carpooling option for the Karlsruhe-Frankfurt-Essen route - we might have 2 carpools (Uli/Juri) (Mihai/Stefan) to choose from //[[ionic+KAFE@ionic.de|Mihai Moldovan]]//
+  * carpooling option for the Karlsruhe-Frankfurt-Essen route - we might have 2 carpools (Uli/Juri) (**Mihai**/**Stefan**) to choose from - **[[ionic+KAFE@ionic.de|Mihai Moldovan]]**
-  * liaison for Linuxhotel staff and video/livestreaming guru: Mirko Glotz
+  * liaison for Linuxhotel staff and video/livestreaming guru - **Mirko**
-  * carpool - //Mihai Moldovan//
 ===== Sponsoring =====
@@ Line 52: / Line 59: @@
   * DePaulo, Michael Swinick 'Mike#2'  - //Deep C Diver//
   * Mike 'Mike#1' Gabriel (DAS-NETZWERKTEAM) - Note: Vegan food preferred, Vegetarian food required
-  * Grabowski, Juri (LiHAS)
+  * Grabowski, Juri (LiHAS) (not 100% confirmed, but pretty likely ...)
   * **Moldovan, Mihai 'ionic' (BAUR-ITCS)** - //Timegeselle and Endian-chasing Cowbyte//
   * Sibiller, Ulrich
@@ Line 59: / Line 66: @@
 **The following participants have been confirmed, but have their own accomodation:**
+  * Bürger, Jens (German Red Cross Herne / Der Bunker e.V.) (not 100% confirmed, but pretty likely ...)
   * **Glotz, Mirko** - //liaison for Linuxhotel staff and video/livestreaming guru//
 Names in **bold** indicate that the particular person is one of the event organizers. //Italics// show nicknames and honorary titles.
+**The following persons are interested in taking part, but still need to work out travel/accomodation details**
+  * Pitkanen, Martti
 **Who can't make it this year:**
@@ Line 117: / Line 128: @@
 | 11:15h-11:35h | Last year's changes and improvements to NX-libs | Uli, Mike#1? - TODO |
 | 11:35h-11:40h | ** 5min ** break ||
-| xx:xxh-xx:xxh | Further talks, Lunch, Tour, Dinner TBD ||
+| xx:xxh-xx:xxh | Further talks, Lunch, Tour, Dinner TBD - note that dinner @ Unperfekthaus is available from 17:00, and there's a concert by the [[http://coverband-flashback.de/|Flashback Rolling Stones Tribute Band]] starting 19:00 ||
 | xx:xxh-until bedtime | coding session | //takes place in the conference room// |
@@ Line 132: / Line 143: @@
 ^time slot      ^ Topic       ^ Speaker / Moderator ^
-| 08:30h-09:00h | Room Cleaning Rage - Rooms must be cleaned and cleared of all personal belongings by 9 am! ||
+| 08:30h-09:00h | Room Cleaning Rage - Rooms must be cleaned and cleared of all personal belongings by 9 am! All luggage and personal belongings need(s) to be moved to the back/to the sides of the Conference Room ||
-| 09:00h-10:00h | Breakfast ||
+| 09:00h-10:00h | Breakfast - **NEW:** Chimney Room must be cleaned and cleared by 10 am! | takes place in Chimney Room |
 | 10:00h-10:10h | today's agenda | **Stefan** |
 | 10:10h-10:15h | ** 5min ** break ||
 | 10:15h-12:30h (max.) | orca e.V. Jahreshauptversammlung - in German | **Stefan** |
-| 10:15h-12:30h | Open Coding Session / Bugsquashing | Everyone else |
+| 10:15h-12:30h | Open Coding Session / Bugsquashing | Everyone else that isn't part of orca and doesn't want to listen in |
 | 12:30h-13:30h | **45-50min lunch break** immediately followed by first Conference Room Cleaning Rage //important: start dishwasher ASAP// | **Stefan**(in charge)/Everyone |
 | 13:30h-14:00h | Open Coding Session / Bugsquashing | Everyone |
@@ Line 165: / Line 176: @@
 ^ Departure time ^ Participant(s) ^
 | 14:00h | Carpool of Juri, **Mihai**, Mike#2, **Stefan**, and Ulrich |
+===== ORCA e.V. annual meeting =====
+  * This is the annual meeting ("Jahreshauptversammlung") of ORCA e.V., a German public-benefit nonprofit association
+  * ORCA
+    * stands for Open Remote Computing Association
+    * has been founded at X2Go: The Gathering 2017
+    * includes members of several open remote computing projects, like Arctica and FreeRDP, not only X2Go
+  * Donations to ORCA are tax-deductible in Germany (and maybe in other countries as well)
+  * To remain recognized as a public-benefit nonprofit association by the tax authorities, certain rules have to be followed, one of them is that we need to have these meetings about once a year.
+  * As X2Go: The Gathering is an event where the majority of ORCA members tends to take part in, it makes sense to hold the required annual meeting as part of the X2Go: The Gathering event.  Also, as these events are open to the general public, doing so might attract potential new members.
+  * The meeting is likely to take place on Sunday, as shown in the schedule above.  Current orca e.V. members will be invited to this event by individual e-mail.
+  * The language of this event item is German.
+This event item has its own sub-agenda, currently expected to look like this (final version will be sent out by e-mail to all current orca e.V. members as part of their invitation):
+  - Bericht der Vorstände
+  - Entlastung des Vorstandes (gesamt; im Verweigerungsfall einzeln)
+  - Bericht des Kassenwarts
+  - Entlastung des Kassenwarts
+  - Abstimmung über Satzungsänderung
+  - Neuwahl des Vorstandes
+  - Neuwahl des Kassenwarts
+  - Entscheidung über Höhe und Fälligkeit der Mitgliedsgebühren
+  - Anträge
+  - Sonstiges
 ===== Travelling =====
@@ Line 207: / Line 244: @@
 ===== Cost Overview =====
-Coming soon, but expect something like 120 EUR (single room)/90 EUR (per person in a double/triple room) **for the entire stay**, including 2 breakfasts and 2 lunches; dinners and entertainment not included.
+^   Costs per person when staying in a single-bed bedroom    ^^
+|   15,00 EUR | for conference room use and beverage flat fee on all 3 days. |
+|  +60,00 EUR | for two nights in a single-bed bedroom |
+|  +10,00 EUR | for two breakfasts |
+|  +30,00 EUR | for two lunches |
+|  + 5,00 EUR | for conference room cleanup on Sunday |
+|   **=120,00 EUR** | **to be paid to Stefan on Sunday morning (cash only) or in advance (direct debit/wire)** |
+^   Costs per person when staying in a 2-bed/3-bed shared bedroom    ^^
+|   15,00 EUR | for conference room use and beverage flat fee on all 3 days. |
+|  +30,00 EUR | for two nights in a two-bed/three-bed bedroom |
+|  +10,00 EUR | for two breakfasts |
+|  +30,00 EUR | for two lunches |
+|  + 5,00 EUR | for conference room cleanup on Sunday |
+|   **=90,00 EUR** | **to be paid to Stefan on Sunday morning (cash only) or in advance (direct debit/wire)** |
+^   Costs per person when sleeping on the conference room floor (please bring your own sleeping bags)    ^^
+|   15,00 EUR | for conference room use and beverage flat fee on all 3 days. |
+|  +10,00 EUR | for two breakfasts |
+|  +30,00 EUR | for two lunches |
+|  + 5,00 EUR | for conference room cleanup on Sunday |
+|   **=60,00 EUR** | **to be paid to Stefan on Sunday morning (cash only) or in advance (direct debit/wire)** |
+^   Costs per person when just "peeking in" and having breakfast/lunch with us    ^^
+|    5,00 EUR | for conference room use and beverage flat fee per day |
+|  + 5,00 EUR | for breakfast per day |
+|  +15,00 EUR | for lunch per day |
+|  + 5,00 EUR | for conference room cleanup on Sunday |
+|   **=30,00 EUR to 60,00 EUR** | **to be paid to Stefan upon arrival (cash only) ** |
+^   Costs per person when just "peeking in" and not having breakfast with us    ^^
+|    5,00 EUR | for conference room use and beverage flat fee per day. |
+|  + 5,00 EUR | for conference room cleanup on Sunday |
+|   **=10,00 EUR to 20,00 EUR** | **to be paid to Stefan upon arrival (cash only)** |
-Core Team Members Availability Chart:
+^   Additional costs to expect - paid on site  ^^
+| + ??,?? EUR | alcoholic drinks at Linuxhotel (cash only) - please drink responsibly, and don't drink at all if you're one of our designated drivers |
+|  + 5,00 EUR | Sauna at Linuxhotel (cash only) |
+|  ??,?? EUR | Friday evening: Pizza/BBQ (cash only, unless we find a sponsor ...) |
+|  7,90 EUR | Saturday evening: admission fee for Unperfekthaus, includes a softdrinks-only-but-no-food flatrate |
+| + 14,00 EUR | Saturday evening: [[https://www.unperfekthaus.de/flsrv/38f44aaa8b8f8fde/buffet-abend-sepokt-2018-10-10.pdf|dinner]] food flatrate for Unperfekthaus - note you can also order à la carte instead of going for the flat rate offer if you're not that hungry |
+| + ??,?? EUR | Saturday evening: alcoholic drinks at Unperfekthaus - please drink responsibly, and don't drink at all if you're one of our designated drivers |
+| | Note 1: Unperfekthaus offers a 20% rebate for students and disabled/unemployed persons, please bring the corresponding ID/proof if you would like to get that rebate |
+| | Note 2: Dinner at Unperfekthaus is available from 17:00-22:00 |
+| | Note 3: There's a concert by the Flashback Rolling Stones Tribute Band at Unperfekthaus, starting 19:00 |
+| | Note 4: Last time we checked, Unperfekthaus accepted cash, debit card, and credit card payments |
+===== Core Team Members Availability Chart =====
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             July 2019         August 2019       September 2019

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