Date: 2016-08-19 to 2016-08-21

Three-day event at http://www.linuxhotel.de (for conditions, see: https://www.linuxhotel.de/community.html / http://www.linuxhotel.de/community.en.html, Essen (“work and play” gathering; grid power, wifi, hotel style rooms, youth hostel-like service, recreational facilities available, group entertainment available in the evening)

• Carpool or Train rides? Train and subway prices up to date? - TBD after July 15
• Lunch@Sipgate? - they don't see an X2Go use case, but we could still send a delegation there for lunch. Need to discuss further. Lunch time there: 12:00-13:30 - doable for us?
• Check entertainment options
  • Railway Museum on Sunday?
  • Repeat of the Coal-and-Miners-Tour for first time attendees on Saturday?
  • Unperfekthaus tour vs. BBQ @ Linuxhotel?
• Check Lunch/Dinner options
• Work out conference timetable
  • CfP for talks
    • More 20 minute talks this time?
    • Separate user/dev tracks?
  • One day for talks, one day for coding, maybe?
• …

• planning and preparation - Stefan Baur
• carpooling option for the Karlsruhe-Frankfurt-Essen route - Mihai Moldovan, should the need arise
• liaison for Linuxhotel staff between 2016-08-19 and 2016-08-21 - Heinz-M. Graesing, should the need arise

As always, we are open to sponsorships, and two have already found their way to us.

We have again received a 450 EUR donation from Hetzner Online, which we will be using to sponsor the accommodation costs of a few participants, as well as BBQ ingredients, carpooling costs, …

Thanks to Hetzner for repeating this very generous offer for the second year in a row!

Another donation came from the University of Washington - part of their money will be used to cover travel expenses and accomodation of our US-based core developer Mike 'Mike#2' DePaulo, as well as of some more participants, with the remainder of the donation being used for paid code (and hopefully, documentation) improvements of X2Go.

Thinking of becoming a sponsor as well? Let us know! The more, the merrier! Of course, all sponsors will be named on our sponsorship wiki page, unless they wish to remain anonymous.

All confirmed participants in alphabetical order:

1. Baur, Stefan (BAUR-ITCS) - Timemeister
2. DePaulo, Michael Swinick - Deep C Diver
3. Fichtner, Romana
4. Grabowski, Juri (LiHAS)
5. Graesing, Heinz-Markus - X2Go co-founder
6. Moldovan, Mihai (BAUR-ITCS) - Timegeselle and Endian-chasing Cowbyte
7. Shneyder, Oleksandr (Phoca GmbH, only Fri/Sat) - X2Go co-founder
8. Sibiller, Ulrich
9. Troshchinskiy, Vadim (Qindel/The QVD)
10. Wicke, Florian (Hetzner GmbH)

Names in bold indicate that the particular person is one of the event organizers. Italics show nicknames and honorary titles.

The reservation deadline has passed, but if you would still like to participate, please send an E-Mail to X2Go-ML-1@baur-itcs.de and we'll see what we can do.

• arrival: TBD local time (CEST - Central European Summer Time AKA daylight saving time)
• option to order Pizza or start a BBQ/camp fire, bringing your own food is OK, too.
• get-together in the chimney room (there's Wi-Fi and power, so if you want to code away, feel free to do so)

• we need to clean the rooms ourselves, that's one of the reasons why the rates are so cheap
• NEW! ROOMS MUST BE CLEANED OF TRASH AND CLEARED OF YOUR PERSONAL BELONGINGS BY 0900 hours/09am local time already! NEW!
• stowing of personal belongings in chimney room or conference room

• departure is around 1600 hours/4:00pm local time - possibly 1700 hours/5:00pm local time, this depends on travel plans that we still need to work out

• The nearest subway station is “Essen-Horst”
• This subway line is operated by Deutsche Bahn, so you can book your railway ticket to destination Essen-Horst and have the subway ticket included in your regular train ticket. Advantage: no need to figure out how the local ticket vending machine works (plus it's probably cheaper that way).
• It's a ~ 15 Minute walk from Essen-Horst to the Linuxhotel, please use the route as suggested here: http://goo.gl/maps/wJWrv
• NB: some navigation systems plot a shorter pedestrian route that leads through the woods, but from personal experience I (Stefan) can tell you that you do not want to use that path when carrying luggage, possibly in the dark, when you've never walked it before.

The following is an inofficial translation of Linuxhotel's house rules.

The original, German edition can be found here. Note that only the German edition is the legally binding one.

Guidelines for a good working relationship in the Linux Hotel

We want all our guests to remember the Linux Hotel as a friendly professional networking location. This includes ensuring that all guests treat each other in a respectful and kind way during their entire stay with us.

• Regardless of gender, sexual orientation, disability, appearance, body size, origin or religion no one shall be harassed here.
• We simply do not tolerate harassment of guests of any sorts.
• It's plain and simple: be nice to others. Do not insult other guests and respect their personal dignity. Do not post photos of others without their consent. Remember that offensive, sexist, racist or similar jokes aimed at singling out somebody (or a group) are inappropriate.
• If participants violate these rules, we will take corrective action, which go up to expulsion from the event without refund of the cost.

We hold these rules to be self-evident. And we have the impression that all our guests share this belief. By publishing these rules, we want to prepare ourselves for those situations where it is necessary to defend them.