====== X2Go: The Gathering 2019 ======
**Date: 2019-09-27 to 2019-09-29 **

**Location: [[https://goo.gl/maps/jEa519N4BVVSLvax8|Linuxhotel, Villa Vogelsang, Antonienallee 1, Essen, Germany]]**

X2Go: The Gathering is the annual event where users, admins, and developers (including the i18n volunteers) of X2Go meet face to face, to discuss current X2Go-related issues, fix open bugs, and have a good time getting to know each other. As there is some overlap between X2Go, Arctica, and orca e.V., you can expect to see members of those groups as well.
This year, we're back at http://www.linuxhotel.de (for conditions, see: https://www.linuxhotel.de/community.html / http://www.linuxhotel.de/community.en.html), Essen, Germany.

As usual, this will be a three-day event, and a "work and play" gathering; We'll have grid power, WiFi, hotel style rooms, youth hostel-like service, recreational facilities available, group entertainment available in the evening.

Please visit this page regularly to keep track of all updates.

Important updates will also be posted on our X2Go-Project mailing list.

{{ :events:return-to-villa-vogelsang-large.png?nolink | X2Go: The Gathering 2019 - Return to Villa Vogelsang}}


@HuWutze (Mirko Glotz) will be part of our Orga crew and will greet all arriving participants on Friday, starting at 14:00/2pm CEST. Also, he will be there until 18:00/6pm on Sunday, so the conference room will be available for anyone interested in staying that late. In addition to that, he will be our resident video recording/live streaming expert, most likely bringing his own equipment.

**For those of you that are interested in signing up for accommodation, the following rules are part of the deal:**

  - We need to know the number of beds and nights you want to reserve, as well as //your full name// (as printed on your passport) and //your nationality// ASAP. As of 2019-09-12, we still have a few beds in 2- and 3-bed bedrooms available. If you're interested in joining us, please contact **[[X2Go-ML-1@baur-itcs.de|Stefan Baur]]**.  First come, first serve!
  - As single rooms are in short supply, please book your bed in a 2- or 3-bed room, unless you absolutely have to use a single room.
  - If you become sick, then please stay at home.  Let us know ASAP so we can cancel your reservation/reassign your room.
  - If you've had recent contact with someone that has some contagious disease, and you are not 100% sure that you're immune - please, stay at home as well, and let us know ASAP so we can cancel your reservation/reassign your room.
  - If you know that someone has a contagious disease, and you've signed up for our event, please do not seek physical contact with that person before the event.  If you have anything that needs to be discussed because you need it for the event, use e-mail, phone calls, whatever, but don't visit each other, the reason being rules #3 and #4.
  - Reservations cancelled less than 10 days before the event may mean we still have to charge you, if we cannot fill your spot with someone else. Of course, we will do our best to avoid this.
  - If you have any dietary requirements (vegetarian, vegan, no pork, no alcohol, ...), please let us know when you sign up so we can prepare everything in advance.  Same goes for any food allergies or other medical conditions that we should know of.
 
==== Entertainment Options ====

  * We will be visiting [[http://eisenbahnmuseum-bochum.de/besucherinformationen/informations-in-english/index.php|Bochum Railway Museum]] on Friday afternoon. Tickets are 8 EUR per person.


===== Responsibilities =====

  * planning and preparation - **Stefan**
  * carpooling option for the Karlsruhe-Frankfurt-Essen route (**Mihai**/Martti) - **[[ionic+KAFE@ionic.de|Mihai Moldovan]]**
  * carpooling option for the Stuttgart-Essen route (Uli/Juri/**Stefan**) - **[[X2Go-ML-1@baur-itcs.de|Stefan Baur]]**
  * liaison for Linuxhotel staff and video/livestreaming guru - **Mirko**

===== Sponsoring =====

As always, we are open to sponsorships, and two have already found their way to us. 

[[http://cfd.direct|{{:events:sponsor-cfd-direct-logo.png?nolink|CFD.direct}}]]

[[http://cfd.direct|CFD.direct]], who also co-sponsored our cloud-based macOS build servers -  have agreed to sponsor this event with 500 EUR (plus VAT), like they already did in the previous years. 

[[http://gbgsoftdev.blogspot.com/|{{:events:gbgdesign.png?nolink|gbgsoft}}]]

[[http://gbgsoftdev.blogspot.com/|gbgsoft]] are sponsoring the event with 200 EUR.

We are pooling these sponsorships to cover transportation, lodging and dining costs for several key and non-commercial participants. And it looks like we might also be able to sponsor one of the Friday/Saturday dinners with it. :-)

Thinking of becoming a sponsor as well? Let us know! The more, the merrier! :-)
Of course, all sponsors will be named on our sponsorship wiki page, unless they wish to remain anonymous.


===== List of Participants =====

**The following participants have been confirmed and have beds reserved for them:**
  - **'Stefan#1** - //Timemeister//
  - Hans
  - Kjetil, prefers single room
  - Nito, prefers single room
  - Thomas - confirmed via phone call on 2019-08-12, prefers single room
  - 'Mike#1' - Note: Vegan food preferred, Vegetarian food required
  - Juri - confirmed via phone call on 2019-08-12
  - **Mihai 'ionic'** - //Timegeselle and Endian-chasing Cowbyte//, needs single room
  - Martti
  - Ulrich, single room
  - Heinz-M. - //X2Go co-founder//, needs single room - will arrive on Saturday around 13:30
  - Juan, prefers single room

**The following participants have been confirmed, but have their own accomodation:**
  -  Jens (not 100% confirmed, but pretty likely ...)
  - **Mirko** - //liaison for Linuxhotel staff and video/livestreaming guru//
  - Tobias

Names in **bold** indicate that the particular person is one of the event organizers. //Italics// show nicknames and honorary titles. 

**Who can't make it this year:**
  - 'Mike#2'  - //Deep C Diver// - unable to attend in person :'( - but will join us via Skype
  - Franz - will hopefully be available via Video link (Skype, Hangouts, ...)
  - Bernhard - will hopefully be available via Video link (Skype, Hangouts, ...)
  - Oleksandr 'Alex' - will hopefully be available via Video link (Skype, Hangouts, ...) //X2Go co-founder//

===== Schedule =====

==== Friday 2019-09-27 ====

=== Arrival Plan ===

^ When ^ Where ^ Who ^
| ~ 13:51h | Essen Central Station | Mike#1 |
| 14:00h | Linuxhotel | **Mirko** |
| ~ 14:00h | Linuxhotel | Hans, Tobias? | 
| ~ 14:00h | Linuxhotel | Thomas | 
| 14:24h | Essen-Horst Subway Station | Mike#1 |
| ~ 14:30h | Linuxhotel | Carpool of **Mihai**, Martti |
| ~ 14:45h | Linuxhotel | Mike#1 |
| ~ 15:00h | Linuxhotel | Carpool of Juri, **Stefan**, and Ulrich |
| ~ 15:00h - 16:00h | Linuxhotel | Nito and Juan |
| 18:24h | Essen-Horst Subway Station | Kjetil - trying to catch an earlier connection so he can join the trip to the museum, but no promises |
| ~ 18:45h | Linuxhotel | Kjetil - trying to catch an earlier connection so he can join the trip to the museum, but no promises |
| ??:??h | Linuxhotel | Jens |

=== Friday Schedule ===

^ Time slot      ^ Topic           ^ Speaker / Moderator          ^ Comment ^
| 14:00h| Check-In starts  | **Mirko** | Quick introduction to Linuxhotel's house rules, distribution of room keys |
| 14:00h - 15:30h | informal get-together | | COMPUTERS VERBOTEN, Smartphones frowned upon! (except for showing holiday or family pictures and the like) - You're supposed to get to know the people behind the code |
| ~15:30h | Official Welcome | **Stefan** | |
| right afterwards | Trip to Bochum-Dahlhausen Railway Museum | Hans | everyone that's interested - tickets are 8 EUR p.P. |
| 17:30h | return from museum, order Pizza | | Martti will be taking a trip to the gym after leaving the museum, so no Pizza for him | 
| 18:00h | have fun eating Pizza, have a drink and get to know the other participants' X2Go-related work | | |
| followed by ... | setup of equipment for the coming days | **Stefan**, **Mirko**, everyone else that has larger equipment | takes place in the conference room - room won't be available before 18:00h! |
| ... until bedtime | BoF meetings, coding session | | takes place in the conference room; WG meeting room and Chimney Room are available for "BoFing out" |

Notes:

=== Friday Coding Session ===

^ Topic ^ Participants ^ BoF Room suggestion ^
| NX clipboard issues | Uli, Juri, Mihai |
| bugsquashing and "digital housekeeping" | everyone that's interested | |

==== Saturday 2019-09-28 ====

=== Saturday Schedule ===

Livestream can be found at https://www.youtube.com/watch?v=6BmsjNDHOGA - We'll start at 10:00am CEST.

^time slot      ^ Topic       ^ Speaker / Moderator ^
| 09:00h-10:00h | Breakfast  ||
| 10:00h-10:10h | today's agenda | **Stefan** |
| 10:10h-10:20h | X2Go's State of the Union Address | **Stefan** |
| 10:20h-10:25h | ** 5min ** break ||
| 10:25h-10:55h | X2Go KDrive (30 minutes) | Mike#1 |
| 10:55h-11:05h | ** 10min ** break ||
| 11:05h-11:25h | What's new and coming in X2GoClient / what happened in X2Go behind the scenes and under the hood | Mihai |
| 11:25h-11:30h | ** 5min ** break ||
| 11:30h-11:50h | X2Go Plugin for Remmina | Mike#1 / Mihai |
| 11:50h-11:55h | ** 5min ** break ||
| 11:55h-12:15h | Last year's changes and improvements to NX-libs | Uli |
| 12:15h-12:20h | ** 5min ** break ||
| 12:20h-13:00h | HTML5 Client for X2Go (40 minutes) | Mike#1 |
| 13:00h-14:00h | Lunch is served / h1 arrives around 13:30h | everyone |
| 14:00h-17:00h | BoF meetings, coding session: takes place in the conference room; WG meeting room and Chimney Room are available for "BoFing out" | everyone interested |
| 17:00h | option to leave for Unperfekthaus for dinner (attention: we do not have a reservation) and evening entertainment, there's a concert by the [[http://coverband-flashback.de/|Flashback Rolling Stones Tribute Band]] starting 19:00  | everyone interested |
| 17:00h | order Pizza/start BBQ if weather permits and we find someone who goes shopping for us | all "remainers" | 
| 17:00h-until bedtime | BoF meetings, coding session: takes place in the conference room; WG meeting room and Chimney Room are available for "BoFing out" | everyone interested |


=== Saturday Coding Session ===

^ Topic ^ Participants ^ BoF Room suggestion ^
| TCE on Pi | Stefan, Juri, maybe Mihai and Hans? | Chimney Room |
| Power8->Power9 | Mihai, maybe Hans? | Chimney Room? |
| Qt4->Qt5 | Mihai? | |
| TCE-MMD | Mike#1, Stefan | |
| KDrive on a Windows or Mac host - possible? | Mike#1, Stefan | |
| DevMeetings | h1, Mike#1, Mihai, Stefan | WG meeting room? |
| migration of Mailing Lists | h1, Mike#1, Juri | WG meeting room? |
| EnterpriseLibre | h1, Juri, Stefan, maybe Mike#1 | WG meeting room? |
| Broker Demo Env -> Buster | Stefan, maybe Mike#1 and/or Mihai | WG meeting room? |
| Broker & MySQL | Mihai, maybe Mike#1? | |
| Card-based signon | h1, Stefan | |
| bugsquashing and "digital housekeeping" | everyone that's interested | |
| Slow Link Demo using Stefan's RAIDNAS box as Jump Host | Stefan, Uli | |
==== Sunday 2019-09-29 ====
A Livestream of the ORCA meeting can be found at http://217.11.62.3:1935/Event_MG/myStream/playlist.m3u8 (please use VLC or a similar player)

To actually join in and talk with us, please use https://gathering.x2go.org/index.php/call/u24pqydc

We'll start at 10:15am CEST.

=== Sunday Schedule ===

^time slot      ^ Topic       ^ Speaker / Moderator ^
| 08:30h-09:00h | Room Cleaning Rage - Rooms must be cleaned and cleared of all personal belongings by 9 am! All luggage and personal belongings need(s) to be moved to the back/to the sides of the Conference Room ||
| 09:00h-10:00h | Breakfast - **NEW:** WG meeting room must be cleaned and cleared by 10 am! | takes place in Chimney Room |
| 10:00h | Nito and Juan need to leave :'( | Nito and Juan |
| 10:00h-10:10h | today's agenda | **Stefan** |  
| 10:10h-10:15h | ** 5min ** break ||
| 10:15h-12:30h (max.) | orca e.V. Jahreshauptversammlung - in German | **Stefan** |
| 10:15h-13:00h | Open Coding Session / Bugsquashing | Everyone else that isn't part of orca and doesn't want to listen in -> please work quietly in the back |
| 13:00h-14:00h | **45-50min lunch break** immediately followed by first Conference Room and Chimney Room Cleaning Rage //important: start dishwasher ASAP// | **Stefan**(in charge)/Everyone |
| 13:45h-14:00h | **Mihai** and Martti need to leave, Mike#1 needs to leave, Thomas needs to leave, Kjetil needs to leave | **Mihai** and Martti, Mike#1, Thomas, Kjetil |
| 14:00h-14:10h | first conference room inspection w/ Linuxhotel staff - Juri, **Stefan**, Ulrich, will have to leave afterwards | **Stefan**(in charge)/Everyone |
| 14:10h-17:30h | Open Coding Session / Bugsquashing | Everyone that's still left - that should be **Mirko**, Hans, Jens, Tobias, possibly Heinz-M.? |
| 17:30h-17:45h | second Conference Room Cleaning Rage //important: start dishwasher ASAP// | **Mirko**(in charge)/Everyone that's still left |
| 17:45h-18:00h | second conference room inspection w/ Linuxhotel staff | **Mirko**(in charge)/Everyone that's still left |
| 18:00h | **End of Event** | **Mirko** |

=== Sunday Coding Session ===

^ Topic ^ Participants ^
| bugsquashing and "digital housekeeping" | everyone that's still left and interested |

=== Room Cleaning Rage ===

  * we need to clean the rooms ourselves, that's one of the reasons why the rates are so cheap
  *  ROOMS MUST BE CLEANED OF TRASH AND CLEARED OF YOUR PERSONAL BELONGINGS BY 0900 hours/09am local time already! ** NEW! **
  * stowing of personal belongings in chimney room or conference room

=== Leaving Linux Hotel ===

  * latest departure is at 1800 hours/6:00pm local time

^ Departure time ^ Participant(s) ^
| 10:00h | Nito and Juan |
| 13:45 +/- 15min  | Carpool of **Mihai** and Martti |
| 14:00 | Mike#1, Thomas, Kjetil |
| 14:00 | *probably* h1? (14:15 train) |
| 14:25h | Carpool of Juri, **Stefan**, and Uli |
===== ORCA e.V. annual meeting =====
  * This is the annual meeting ("Jahreshauptversammlung") of ORCA e.V., a German public-benefit nonprofit association
  * ORCA
    * stands for Open Remote Computing Association
    * has been founded at X2Go: The Gathering 2017
    * includes members of several open remote computing projects, like Arctica and FreeRDP, not only X2Go
  * Donations to ORCA are tax-deductible in Germany (and maybe in other countries as well)
  * To remain recognized as a public-benefit nonprofit association by the tax authorities, certain rules have to be followed, one of them is that we need to have these meetings about once a year.  
  * As X2Go: The Gathering is an event where the majority of ORCA members tends to take part in, it makes sense to hold the required annual meeting as part of the X2Go: The Gathering event.  Also, as these events are open to the general public, doing so might attract potential new members.
  * The meeting is likely to take place on Sunday, as shown in the schedule above.  Current orca e.V. members will be invited to this event by individual e-mail.
  * The language of this event item is German.

This event item has its own sub-agenda:

  - Eröffnung
    - Begrüßung
    - Feststellung der Beschlussfähigkeit
    - Festlegung des Schriftführers
  - Bericht der Vorstände
  - Entlastung des Vorstandes (gesamt; im Verweigerungsfall einzeln)
  - Bericht des Kassenwarts
  - Entlastung des Kassenwarts
  - Abstimmung über Satzungsänderung bezüglich Gemeinnützigkeit
  - Abstimmung, ob im Falle der Nichtanerkennung der Gemeinnützigkeit eine Verlegung des Vereinssitzes bzw. eine Auflösung/Neugründung an neuem Standort in Angriff genommen werden soll
  - Abstimmung über Höhe und Fälligkeit der Mitgliedsgebühren
  - Abstimmung über zukünftige Vorstandsanzahl
  - Abstimmung über zu schaffende Ehrenmitgliedschaften
  - Neuwahl des Vorstandes:
    - Kandidatenvorstellung
    - (wenn gewünscht) Fragerunde
    - Wahl
  - Neuwahl des Kassenwarts:
    - Kandidatenvorstellung
    - (wenn gewünscht) Fragerunde
    - Wahl
  - Anträge
  - Sonstiges
  - Ende


===== Travelling =====

==== Info for train travellers ====

  * The nearest subway station is "Essen-Horst"
  * This subway line is operated by Deutsche Bahn, so you can book your railway ticket to destination Essen-Horst and have the subway ticket included in your regular train ticket. Advantage: no need to figure out how the local ticket vending machine works (plus it's probably cheaper that way).
  * It's a ~ 15 Minute walk from Essen-Horst to the Linuxhotel, please use the route as suggested here: http://goo.gl/maps/wJWrv
  * NB: some navigation systems plot a shorter pedestrian route that leads through the woods, but from personal experience I (Stefan) can tell you that you do not want to use that path when carrying luggage, possibly in the dark, when you've never walked it before.

==== Carpool #1, Driver: Mihai ====

Passenger: Martti
^From ^Departure ^To ^Arrival ^
| **KA-FRA-E** ||||
| Karlsruhe | 08:30 | FRA   | 10:30 |
| FRA | 10:30 | Essen-Horst | 14:30 |
| ** E-FRA-KA ** ||||
| Essen-Horst | 13:45 +/- 15min | FRA | 17:25 |
| FRA | 17:25 | Karlsruhe | ??:?? |

==== Carpool #2, Driver: Uli ====

Passengers: Juri, Stefan

^From ^Departure ^To ^Arrival ^
| **S-E** ||||
| Stuttgart-Rohr | 09:30 | Essen-Horst | 15:00 |
| ** E-S ** ||||
| Essen-Horst | 14:25 | Stuttgart-Rohr | 20:15 |

===== Linuxhotel house rules =====

The following is an inofficial translation of Linuxhotel's house rules.

The original, German edition can be found [[http://www.linuxhotel.de/verhaltensrichtlinien.html|here]].
Note that only the German edition is the legally binding one.

**Guidelines for a good working relationship in the Linux Hotel**

We want all our guests to remember the Linux Hotel as a friendly professional networking location. This includes ensuring that all guests treat each other in a respectful and kind way during their entire stay with us.

  * Regardless of gender, sexual orientation, disability, appearance, body size, origin or religion no one shall be harassed here.
  * We simply do not tolerate harassment of guests of any sorts.
  * It's plain and simple: be nice to others. Do not insult other guests and respect their personal dignity. Do not post photos of others without their consent. Remember that offensive, sexist, racist or similar jokes aimed at singling out somebody (or a group) are inappropriate.
  * If participants violate these rules, we will take corrective action, which go up to expulsion from the event without refund of the cost.

We hold these rules to be self-evident. And we have the impression that all our guests share this belief. By publishing these rules, we want to prepare ourselves for those situations where it is necessary to defend them.

===== Cost Overview =====

^   Costs per person when staying in a single-bed bedroom    ^^
|   15,00 EUR | for conference room use and beverage flat fee on all 3 days. |
|  +60,00 EUR | for two nights in a single-bed bedroom |
|  +10,00 EUR | for two breakfasts |
|  +30,00 EUR | for two lunches |
|  + 5,00 EUR | for conference room cleanup on Sunday |
|   **=120,00 EUR** | **to be paid to Stefan on Sunday morning (cash only) or in advance (direct debit/wire)** |

^   Costs per person when staying in a 2-bed/3-bed shared bedroom    ^^
|   15,00 EUR | for conference room use and beverage flat fee on all 3 days. |
|  +30,00 EUR | for two nights in a two-bed/three-bed bedroom |
|  +10,00 EUR | for two breakfasts |
|  +30,00 EUR | for two lunches |
|  + 5,00 EUR | for conference room cleanup on Sunday |
|   **=90,00 EUR** | **to be paid to Stefan on Sunday morning (cash only) or in advance (direct debit/wire)** |
 
^   Costs per person when sleeping on the conference room floor (please bring your own sleeping bags)    ^^
|   15,00 EUR | for conference room use and beverage flat fee on all 3 days. |
|  +10,00 EUR | for two breakfasts |
|  +30,00 EUR | for two lunches |
|  + 5,00 EUR | for conference room cleanup on Sunday |
|   **=60,00 EUR** | **to be paid to Stefan on Sunday morning (cash only) or in advance (direct debit/wire)** |
 
^   Costs per person when just "peeking in" and having breakfast/lunch with us    ^^
|    5,00 EUR | for conference room use and beverage flat fee per day |
|  + 5,00 EUR | for breakfast per day | 
|  +15,00 EUR | for lunch per day |
|  + 5,00 EUR | for conference room cleanup on Sunday |
|   **=30,00 EUR to 60,00 EUR** | **to be paid to Stefan upon arrival (cash only) ** |

^   Costs per person when just "peeking in" and not having breakfast with us    ^^
|    5,00 EUR | for conference room use and beverage flat fee per day. |
|  + 5,00 EUR | for conference room cleanup on Sunday |
|   **=10,00 EUR to 20,00 EUR** | **to be paid to Stefan upon arrival (cash only)** |

^   Additional costs to expect - paid on site  ^^
| + ??,?? EUR | hard liquor at Linuxhotel (cash only) - please drink responsibly, and don't drink at all if you're one of our designated drivers |
|  + 5,00 EUR | Sauna at Linuxhotel (cash only) |
|  ??,?? EUR | Friday evening: Pizza/BBQ (cash only, unless we find a sponsor ...) |
|  7,90 EUR | Saturday evening: admission fee for Unperfekthaus, includes a softdrinks-only-but-no-food flatrate |
| + 14,00 EUR | Saturday evening: [[https://www.unperfekthaus.de/flsrv/38f44aaa8b8f8fde/buffet-abend-sepokt-2018-10-10.pdf|dinner]] food flatrate for Unperfekthaus - note you can also order à la carte instead of going for the flat rate offer if you're not that hungry |
| + ??,?? EUR | Saturday evening: alcoholic drinks at Unperfekthaus - please drink responsibly, and don't drink at all if you're one of our designated drivers |
| | Note 1: Unperfekthaus offers a 20% rebate for students and disabled/unemployed persons, please bring the corresponding ID/proof if you would like to get that rebate |
| | Note 2: Dinner at Unperfekthaus is available from 17:00-22:00 |
| | Note 3: There's a concert by the Flashback Rolling Stones Tribute Band at Unperfekthaus, starting 19:00 |
| | Note 4: Unperfekthaus accepts cash, debit card, and credit card payments |
===== Core Team Members Availability Chart =====
<code>
            July 2019         August 2019       September 2019
        Fr  5 12 19 26        2  9 16 23 30        6 13 20 27
        Sa  6 13 20 27        3 10 17 24 31        7 14 21 28
        Su  7 14 21 28        4 11 18 25  1        8 15 22 29
Alex:   >>>>>>>>>>>>>>>>>>>>>>>>>> the later, the more likely
Franz:                                                     N - but available via Skype
h1:         N N  N  Y         N N  Y  Y  N         N N  N  Y
Juri:       N Y  Y  N         N Y  Y  N  ?         Y Y  Y  ?
Mike#1:                                                    Y
Mike#2:     N Y  Y  Y         Y Y  N  N  Y         Y Y  N  Y
Mihai:      Y Y  Y  Y         Y Y  Y  Y  Y         Y Y  Y  Y
Mirko                                                      Y - but does not need a bed
Stefan:     N Y  Y  Y         Y Y  Y  Y  Y         Y Y  Y  Y
Uli:        N Y  N  Y         ? ?  N  N  N         N N  Y  Y
</code>

===== Post-Mortem Notes =====
  * Maybe we should visit UpH on Friday evening, and either order Pizza / Dinner from Linuxhotel / start a BBQ on Saturday evening -> less disruptive for coding sessions
  * Museum/Sightseeing trips either on Friday before UpH, or on Saturday during the coding session (for non-coders) or on Sunday morning in parallel to ORCA event
  * Food: For the lunch orders, make sure to also list people that don't like fish
  * We need more structure for the coding sessions; tasks need to be assigned rather than "pick from list"
  * Nothing productive happens on Friday before dinner -> don't plan anything there except tours, equipment setup, and dinner itself
  * Nothing productive happens on Sunday after lunch -> don't plan anything there except cleanup