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====== X2Go: The Gathering 2019 ======
**Date: 2019-09-27 to 2019-09-29 **

**Location: [[https://goo.gl/maps/jEa519N4BVVSLvax8|Linuxhotel, Villa Vogelsang, Antonienallee 1, Essen, Germany]]**

X2Go: The Gathering is the annual event where users, admins, and developers (including the i18n volunteers) of X2Go meet face to face, to discuss current X2Go-related issues, fix open bugs, and have a good time getting to know each other. As there is some overlap between X2Go, Arctica, and orca e.V., you can expect to see members of those groups as well.
This year, we're back at http://www.linuxhotel.de (for conditions, see: https://www.linuxhotel.de/community.html / http://www.linuxhotel.de/community.en.html), Essen, Germany.

As usual, this will be a three-day event, and a "work and play" gathering; We'll have grid power, WiFi, hotel style rooms, youth hostel-like service, recreational facilities available, group entertainment available in the evening.

Currently in early planning phase.

Please visit this page regularly to keep track of all updates.

Important updates will also be posted on our X2Go-Project mailing list.

{{ :events:return-to-villa-vogelsang-large.png?nolink | X2Go: The Gathering 2019 - Return to Villa Vogelsang}}


@HuWutze (Mirko Glotz) will be part of our Orga crew and will greet all arriving participants on Friday, starting at 12:00/noon. Also, he will be there until 18:00/6pm on Sunday, so the conference room will be available for anyone interested in staying that late. In addition to that, he will be our resident video recording/live streaming expert, most likely bringing his own equipment.

**For those of you that are interested in signing up for accommodation, the following rules are part of the deal:**

  - We need to know the number of beds and nights you want to reserve, as well as //your full name// (as printed on your passport) and //your nationality// by //2019-08-12// //23:59:59// //CEST// (yes,that's 2019-08-12, //not// 2019-09-12)!!!  Very important!!!  After that date, we will be unable to reserve a room for you!  First come, first serve!
  - As single rooms are in short supply, please book your bed in a 2- or 3-bed room, unless you absolutely have to use a single room.
  - If you become sick, then please stay at home.  Let us know ASAP so we can cancel your reservation/reassign your room.
  - If you've had recent contact with someone that has some contagious disease, and you are not 100% sure that you're immune - please, stay at home as well, and let us know ASAP so we can cancel your reservation/reassign your room.
  - If you know that someone has a contagious disease, and you've signed up for our event, please do not seek physical contact with that person before the event.  If you have anything that needs to be discussed because you need it for the event, use e-mail, phone calls, whatever, but don't visit each other, the reason being rule #3.
  - Reservations cancelled less than 10 days before the event may mean we still have to charge you, if we cannot fill your spot with someone else. Of course, we will do our best to avoid this.
  - If you have any dietary requirements (vegetarian, vegan, no pork, no alcohol, ...), please let us know when you sign up so we can prepare everything in advance.  Same goes for any food allergies or other medical conditions that we should know of.
 
==== Entertainment Options ====

  * TBD, see ToDos below

==== Important ToDos ====

**Stefan:**
  * Check entertainment options 
    * Trip to [[http://eisenbahnmuseum-bochum.de/besucherinformationen/informations-in-english/index.php|Railway Museum]] - Linuxhotel has suggested they could pull some strings for us to get guided a tour on Saturday, where the museum is usually closed for visitors. Status update: Tour will cost 170 EUR for 10 persons
    * UNESCO World Heritage Site "Zeche Zollverein" - we've been there once, but we haven't seen the coking plant yet. Individual guided tours (max. 20 participants) cost at least 120 EUR, though - possibly more when in English :-(
    * Maybe a guided tour through our usual Saturday dinner location, Unperfekthaus? Unlikely, but ... There's a concert by the [[http://coverband-flashback.de/|Flashback Rolling Stones Tribute Band]] at Unperfekthaus, starting 19:00 
    * Another option for Saturday would be https://www.oktorail.de/
  * Finalize schedule
  * Update <del>pricing information and</del> list of available rooms
===== Responsibilities =====

  * planning and preparation - **Stefan**
  * carpooling option for the Karlsruhe-Frankfurt-Essen route - we might have 2 carpools (Uli/Juri) (**Mihai**/**Stefan**) to choose from - **[[ionic+KAFE@ionic.de|Mihai Moldovan]]**
  * liaison for Linuxhotel staff and video/livestreaming guru - **Mirko**

===== Sponsoring =====

As always, we are open to sponsorships. Interested in becoming a sponsor? Contact Stefan Baur (X2Go-ML-1@baur-itcs.de). Of course, all sponsors will be named on our sponsorship wiki page, unless they wish to remain anonymous. 

===== List of Participants =====

**The following participants have been confirmed and have beds reserved for them:**
  * **Baur, Stefan 'Stefan#1' (BAUR-ITCS)** - //Timemeister//
  * Fleten, Kjetil (fleten.net), prefers single room
  * Martinez, Nito (Qindel), prefers single room
  * Morgenthaler, Thomas (Vluchtelingenwerk Nederland) - confirmed via phone call on 2019-08-12, prefers single room
  * Gabriel, Mike 'Mike#1' (DAS-NETZWERKTEAM) - Note: Vegan food preferred, Vegetarian food required
  * Grabowski, Juri (LiHAS) - confirmed via phone call on 2019-08-12
  * **Moldovan, Mihai 'ionic' (BAUR-ITCS)** - //Timegeselle and Endian-chasing Cowbyte//, needs single room
  * Pitkanen, Martti
  * Sibiller, Ulrich 
  * Graesing, Heinz-M. 'h1.org' - //X2Go co-founder//, needs single room
  * Zea, Juan (Qindel), prefers single room

**The following participants have been confirmed, but have their own accomodation:**
  * Bürger, Jens (German Red Cross Herne / Der Bunker e.V.) (not 100% confirmed, but pretty likely ...)
  * **Glotz, Mirko** - //liaison for Linuxhotel staff and video/livestreaming guru//

Names in **bold** indicate that the particular person is one of the event organizers. //Italics// show nicknames and honorary titles. 

**Who can't make it this year:**
  * DePaulo, Michael Swinick 'Mike#2'  - //Deep C Diver// - unable to attend in person :'( - but will join us via Skype
  * Lückl, Franz - will hopefully be available via Video link (Skype, Hangouts, ...)
  * Miklautz, Bernhard (freeRDP) - will hopefully be available via Video link (Skype, Hangouts, ...)
  * Shneyder, Oleksandr 'Alex' (phoca) - will hopefully be available via Video link (Skype, Hangouts, ...) //X2Go co-founder//

===== Schedule =====

==== Friday 2019-09-27 ====

  * arrival: 12:00h-18:00h local time (CEST - Central European Summer Time AKA daylight saving time)
  * option to order Pizza or start a BBQ/camp fire, bringing your own food is OK, too.
  * get-together in the chimney room (there's Wi-Fi and power, so if you want to code away, feel free to do so)

=== Arrival Plan ===

<note important>times are subject to change until this note is removed</note>

^ When ^ Where ^ Who ^
| ~ 16:00h-18:00h | Linuxhotel | Carpool of Juri, **Mihai**, Mike#2, **Stefan**, and Ulrich |
| TBD | TBD | TBD |

=== Friday Schedule ===

<note important>schedule/times are subject to change until this note is removed</note>

^ Time slot      ^ Topic           ^ Speaker / Moderator          ^ Comment ^
| 12:00h| Check-In starts  | //Mirko// | Quick introduction to Linuxhotel's house rules, distribution of room keys |
| xx:xxh | informal get-together | | COMPUTERS VERBOTEN, Smartphones frowned upon! (except for showing holiday or family pictures and the like) - You're supposed to get to know the people behind the code |
| xx:xxh | setup of equipment for the coming days | **Stefan**, **Mirko**, everyone else that has larger equipment | takes place in the conference room |
| xx:xxh | Sausage-/Steak-Shopping for the BBQ (in case of rain: Order Pizza) | **Stefan**, **Mihai**, whoever wants to tag along | |
| 19:15h | fire up the BBQ | | //at this point, we should contact Heinz via mobile phone so he can place his order remotely// |
| 19:45h | have fun eating Steak/Sausages/Pizza, have a drink and get to know the other participants' X2Go-related work, BoF meetings | Grillmeister role TBD - TODO |
| 20:30h | Official Welcome | **Stefan** | |
| xx:xxh- until bedtime | coding session | | takes place in the conference room |

=== Friday Coding Session ===

^ Topic ^ Participants ^
| TBD | TBD |

==== Saturday 2019-09-28 ====

=== Saturday Schedule ===

<note important>schedule/times are subject to change until this note is removed</note>

^time slot      ^ Topic       ^ Speaker / Moderator ^ 
| 09:00h-10:00h | Breakfast  ||
| 10:00h-10:10h | today's agenda | **Stefan** |
| 10:10h-10:20h | X2Go's State of the Union Address | **Stefan** |
| 10:20h-10:25h | ** 5min ** break ||
| 10:25h-10:45h | Last year's changes and improvements to X2Go's Windows client and VcXsrv fork  | Mike#2 |
| 10:45h-10:50h | ** 5min ** break ||
| 10:50h-11:10h | Last year's changes and improvements to X2Go's Mac OS X client | Mihai |
| 11:10h-11:15h | ** 5min ** break ||
| 11:15h-11:35h | Last year's changes and improvements to NX-libs | Uli, Mike#1? - TODO |
| 11:35h-11:40h | ** 5min ** break ||
| xx:xxh-xx:xxh | Further talks, Lunch, Tour, Dinner TBD - note that dinner @ Unperfekthaus is available from 17:00, and there's a concert by the [[http://coverband-flashback.de/|Flashback Rolling Stones Tribute Band]] starting 19:00 ||
| xx:xxh-until bedtime | coding session | //takes place in the conference room// |

=== Unsorted Talk topics that must find their way into the schedule ===
  * KDrive
  * HTML5 Client
  * Remmina Plugin
  * Current state of Arctica Greeter?
  * Long-standing open topics like migration of Mailing Lists, Power8->Power9, DevMeetings, EnterpriseLibre, Qt4->Qt5, Broker & MySQL, Broker Demo Env -> Buster, TCE on Pi
  * FreeRDP/OGON?

=== Saturday Coding Session ===

^ Topic ^ Participants ^
| TBD | TBD |

==== Sunday 2019-09-29 ====

=== Sunday Schedule ===

<note important>schedule/times are subject to change until this note is removed</note>

^time slot      ^ Topic       ^ Speaker / Moderator ^
| 08:30h-09:00h | Room Cleaning Rage - Rooms must be cleaned and cleared of all personal belongings by 9 am! All luggage and personal belongings need(s) to be moved to the back/to the sides of the Conference Room ||
| 09:00h-10:00h | Breakfast - **NEW:** Chimney Room must be cleaned and cleared by 10 am! | takes place in Chimney Room |
| 10:00h-10:10h | today's agenda | **Stefan** |  
| 10:10h-10:15h | ** 5min ** break ||
| 10:15h-12:30h (max.) | orca e.V. Jahreshauptversammlung - in German | **Stefan** |
| 10:15h-12:30h | Open Coding Session / Bugsquashing | Everyone else that isn't part of orca and doesn't want to listen in |
| 12:30h-13:30h | **45-50min lunch break** immediately followed by first Conference Room Cleaning Rage //important: start dishwasher ASAP// | **Stefan**(in charge)/Everyone |
| 13:30h-14:00h | Open Coding Session / Bugsquashing | Everyone |
| 14:00h-14:10h | first conference room inspection w/ Linuxhotel staff - Juri, **Mihai**, Mike#2, **Stefan**, Ulrich will have to leave afterwards | **Stefan**(in charge)/Everyone |
| 14:10h-17:30h | Open Coding Session / Bugsquashing | Everyone that's still left |
| 17:30h-17:45h | second Conference Room Cleaning Rage //important: start dishwasher ASAP// | **Mirko**(in charge)/Everyone that's still left |
| 17:45h-18:00h | second conference room inspection w/ Linuxhotel staff | **Mirko**(in charge)/Everyone that's still left |
| 18:00h | **End of Event** | **Mirko** |

=== Sunday Coding Session ===

^ Topic ^ Participants ^
| TBD | TBD |

=== Room Cleaning Rage ===

  * we need to clean the rooms ourselves, that's one of the reasons why the rates are so cheap
  *  ROOMS MUST BE CLEANED OF TRASH AND CLEARED OF YOUR PERSONAL BELONGINGS BY 0900 hours/09am local time already! ** NEW! **
  * stowing of personal belongings in chimney room or conference room

=== Leaving Linux Hotel ===

  * latest departure is at 1800 hours/6:00pm local time

<note important>schedule/times are subject to change until this note is removed</note>

^ Departure time ^ Participant(s) ^
| 14:00h | Carpool of Juri, **Mihai**, Mike#2, **Stefan**, and Ulrich |

===== ORCA e.V. annual meeting =====
  * This is the annual meeting ("Jahreshauptversammlung") of ORCA e.V., a German public-benefit nonprofit association
  * ORCA
    * stands for Open Remote Computing Association
    * has been founded at X2Go: The Gathering 2017
    * includes members of several open remote computing projects, like Arctica and FreeRDP, not only X2Go
  * Donations to ORCA are tax-deductible in Germany (and maybe in other countries as well)
  * To remain recognized as a public-benefit nonprofit association by the tax authorities, certain rules have to be followed, one of them is that we need to have these meetings about once a year.  
  * As X2Go: The Gathering is an event where the majority of ORCA members tends to take part in, it makes sense to hold the required annual meeting as part of the X2Go: The Gathering event.  Also, as these events are open to the general public, doing so might attract potential new members.
  * The meeting is likely to take place on Sunday, as shown in the schedule above.  Current orca e.V. members will be invited to this event by individual e-mail.
  * The language of this event item is German.

This event item has its own sub-agenda, currently expected to look like this (final version will be sent out by e-mail to all current orca e.V. members as part of their invitation):

  - Bericht der Vorstände
  - Entlastung des Vorstandes (gesamt; im Verweigerungsfall einzeln)
  - Bericht des Kassenwarts
  - Entlastung des Kassenwarts
  - Abstimmung über Satzungsänderung
  - Neuwahl des Vorstandes
  - Neuwahl des Kassenwarts
  - Entscheidung über Höhe und Fälligkeit der Mitgliedsgebühren
  - Anträge
  - Sonstiges


===== Travelling =====

==== Info for train travellers ====

  * The nearest subway station is "Essen-Horst"
  * This subway line is operated by Deutsche Bahn, so you can book your railway ticket to destination Essen-Horst and have the subway ticket included in your regular train ticket. Advantage: no need to figure out how the local ticket vending machine works (plus it's probably cheaper that way).
  * It's a ~ 15 Minute walk from Essen-Horst to the Linuxhotel, please use the route as suggested here: http://goo.gl/maps/wJWrv
  * NB: some navigation systems plot a shorter pedestrian route that leads through the woods, but from personal experience I (Stefan) can tell you that you do not want to use that path when carrying luggage, possibly in the dark, when you've never walked it before.

==== Carpool ====

<note important>times are subject to change until this note is removed</note>

^From ^Departure ^To ^Arrival ^
| **KA-F-E** ||||
| Karlsruhe | 10:00 | Frankfurt   | 12:00 |
| Frankfurt | 12:15 | Essen-Horst | 16:15 |
| ** E-F-KA ** ||||
| Essen-Horst | 14:00 | Frankfurt | 18:00 |
| Frankfurt | 18:15 | Karlsruhe | 20:15 |

===== Linuxhotel house rules =====

The following is an inofficial translation of Linuxhotel's house rules.

The original, German edition can be found [[http://www.linuxhotel.de/verhaltensrichtlinien.html|here]].
Note that only the German edition is the legally binding one.

**Guidelines for a good working relationship in the Linux Hotel**

We want all our guests to remember the Linux Hotel as a friendly professional networking location. This includes ensuring that all guests treat each other in a respectful and kind way during their entire stay with us.

  * Regardless of gender, sexual orientation, disability, appearance, body size, origin or religion no one shall be harassed here.
  * We simply do not tolerate harassment of guests of any sorts.
  * It's plain and simple: be nice to others. Do not insult other guests and respect their personal dignity. Do not post photos of others without their consent. Remember that offensive, sexist, racist or similar jokes aimed at singling out somebody (or a group) are inappropriate.
  * If participants violate these rules, we will take corrective action, which go up to expulsion from the event without refund of the cost.

We hold these rules to be self-evident. And we have the impression that all our guests share this belief. By publishing these rules, we want to prepare ourselves for those situations where it is necessary to defend them.

===== Cost Overview =====

^   Costs per person when staying in a single-bed bedroom    ^^
|   15,00 EUR | for conference room use and beverage flat fee on all 3 days. |
|  +60,00 EUR | for two nights in a single-bed bedroom |
|  +10,00 EUR | for two breakfasts |
|  +30,00 EUR | for two lunches |
|  + 5,00 EUR | for conference room cleanup on Sunday |
|   **=120,00 EUR** | **to be paid to Stefan on Sunday morning (cash only) or in advance (direct debit/wire)** |

^   Costs per person when staying in a 2-bed/3-bed shared bedroom    ^^
|   15,00 EUR | for conference room use and beverage flat fee on all 3 days. |
|  +30,00 EUR | for two nights in a two-bed/three-bed bedroom |
|  +10,00 EUR | for two breakfasts |
|  +30,00 EUR | for two lunches |
|  + 5,00 EUR | for conference room cleanup on Sunday |
|   **=90,00 EUR** | **to be paid to Stefan on Sunday morning (cash only) or in advance (direct debit/wire)** |
 
^   Costs per person when sleeping on the conference room floor (please bring your own sleeping bags)    ^^
|   15,00 EUR | for conference room use and beverage flat fee on all 3 days. |
|  +10,00 EUR | for two breakfasts |
|  +30,00 EUR | for two lunches |
|  + 5,00 EUR | for conference room cleanup on Sunday |
|   **=60,00 EUR** | **to be paid to Stefan on Sunday morning (cash only) or in advance (direct debit/wire)** |
 
^   Costs per person when just "peeking in" and having breakfast/lunch with us    ^^
|    5,00 EUR | for conference room use and beverage flat fee per day |
|  + 5,00 EUR | for breakfast per day | 
|  +15,00 EUR | for lunch per day |
|  + 5,00 EUR | for conference room cleanup on Sunday |
|   **=30,00 EUR to 60,00 EUR** | **to be paid to Stefan upon arrival (cash only) ** |

^   Costs per person when just "peeking in" and not having breakfast with us    ^^
|    5,00 EUR | for conference room use and beverage flat fee per day. |
|  + 5,00 EUR | for conference room cleanup on Sunday |
|   **=10,00 EUR to 20,00 EUR** | **to be paid to Stefan upon arrival (cash only)** |

^   Additional costs to expect - paid on site  ^^
| + ??,?? EUR | hard liquor at Linuxhotel (cash only) - please drink responsibly, and don't drink at all if you're one of our designated drivers |
|  + 5,00 EUR | Sauna at Linuxhotel (cash only) |
|  ??,?? EUR | Friday evening: Pizza/BBQ (cash only, unless we find a sponsor ...) |
|  7,90 EUR | Saturday evening: admission fee for Unperfekthaus, includes a softdrinks-only-but-no-food flatrate |
| + 14,00 EUR | Saturday evening: [[https://www.unperfekthaus.de/flsrv/38f44aaa8b8f8fde/buffet-abend-sepokt-2018-10-10.pdf|dinner]] food flatrate for Unperfekthaus - note you can also order à la carte instead of going for the flat rate offer if you're not that hungry |
| + ??,?? EUR | Saturday evening: alcoholic drinks at Unperfekthaus - please drink responsibly, and don't drink at all if you're one of our designated drivers |
| | Note 1: Unperfekthaus offers a 20% rebate for students and disabled/unemployed persons, please bring the corresponding ID/proof if you would like to get that rebate |
| | Note 2: Dinner at Unperfekthaus is available from 17:00-22:00 |
| | Note 3: There's a concert by the Flashback Rolling Stones Tribute Band at Unperfekthaus, starting 19:00 |
| | Note 4: Unperfekthaus accepts cash, debit card, and credit card payments |
===== Core Team Members Availability Chart =====
<code>
            July 2019         August 2019       September 2019
        Fr  5 12 19 26        2  9 16 23 30        6 13 20 27
        Sa  6 13 20 27        3 10 17 24 31        7 14 21 28
        Su  7 14 21 28        4 11 18 25  1        8 15 22 29
Alex:   >>>>>>>>>>>>>>>>>>>>>>>>>> the later, the more likely
Franz:                                                     N - but available via Skype
h1:         N N  N  Y         N N  Y  Y  N         N N  N  Y
Juri:       N Y  Y  N         N Y  Y  N  ?         Y Y  Y  ?
Mike#1:                                                    Y
Mike#2:     N Y  Y  Y         Y Y  N  N  Y         Y Y  N  Y
Mihai:      Y Y  Y  Y         Y Y  Y  Y  Y         Y Y  Y  Y
Mirko                                                      Y - but does not need a bed
Stefan:     N Y  Y  Y         Y Y  Y  Y  Y         Y Y  Y  Y
Uli:        N Y  N  Y         ? ?  N  N  N         N N  Y  Y
</code>
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